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How To Insert Multiple Rows In Excel?: Quick & Easy Guide

How To Insert Multiple Rows in Excel: A Step-By-Step Guide

Are you working with big data in Excel? Need to add more rows fast? You are in the right place!

Step 1: Open Your Excel Workbook

First, open your Excel file. Find the Excel icon on your computer. Double-click to open.

Step 2: Choose Where You Want New Rows

Click on the row number where you want new rows to go. The row should turn blue.

Step 3: Insert Multiple Rows Using Excel Ribbon

Check out the table below for clear steps:

Task How To Do It
Select the Rows Click on the row number. Then, drag to select more rows.
Right-Click After selecting, right-click on one of the selected row numbers.
Insert Rows Choose ‘Insert’ from the menu. Excel adds the same number of rows you selected.

Step 4: Use the Excel Shortcut

Keyboard shortcuts make adding rows even faster. Here’s how:

  1. Select rows like in Step 3.
  2. Press Ctrl + Shift + + (Plus key) on your keyboard.
  3. New rows will appear right away!

Step 5: Insert Rows with Excel’s Menu Bar

If you like using the top menu, follow these steps:

  1. Select the number of rows you want to add.
  2. Click on ‘Home’ in the menu at the top.
  3. Find the ‘Cells’ group and click ‘Insert’.
  4. Choose ‘Insert Sheet Rows’. Viola, new rows have been added!
How To Insert Multiple Rows In Excel?: Quick & Easy Guide


Step 6: Using ‘Insert Copied Cells’ Option

Sometimes, you may want to copy rows and then insert them.

  1. Highlight the rows you want to copy.
  2. Right-click and choose ‘Copy’ or press Ctrl + C.
  3. Select where you want the new rows to go.
  4. Right-click and pick ‘Insert Copied Cells’.
How To Insert Multiple Rows In Excel?: Quick & Easy Guide


Tips for Inserting Multiple Rows

Here are quick tips to be an Excel pro:

  • Undo is your friend: Made a mistake? Press Ctrl + Z to undo it.
  • Use Fill Handle: Copy data down rows with the fill square at a cell’s corner.
  • Remember the Shortcut: Ctrl + Shift + + adds rows fast.
  • Don’t forget to save: Always save your work with Ctrl + S.

Frequently Asked Questions On How To Insert Multiple Rows In Excel?: Quick & Easy Guide

Can Excel Insert Multiple Rows Simultaneously?

Yes, Excel allows users to insert multiple rows at once. Simply select the number of existing rows you’d like to duplicate, right-click, and choose “Insert”.

What Are Quick Steps To Add Rows In Excel?

Begin by selecting rows where new ones should appear. Right-click the selection, pick ‘Insert’, and Excel will add the same number of rows above the selection.

How To Insert Rows In Excel Using Shortcuts?

To insert single or multiple rows in Excel, press ‘Ctrl’ + ‘Shift’ + ‘+’. After selecting where you want new rows, this shortcut immediately adds them.

Is There A Limit To How Many Rows Excel Can Insert?

Excel doesn’t impose a specific limit for inserting rows at once, but it’s constrained by the maximum worksheet size of 1,048,576 rows.


Adding rows in Excel doesn’t have to be hard. This guide can make you faster at it.

Practice the steps to get better. Soon, you will do it without thinking.

Remember, Excel has many tricks to discover. Keep learning and you’ll do great!



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